terms and conditions

These Terms and Conditions are between the DARE conference organisers (“DARE”) and the person who completes the relevant registration form (“You”) for the conference described in the registration form (“Conference”)

Registration

All participants to the Conference must be over 18 years of age and register to the Conference. Registrations are subject to acceptance and availability by DARE, which will be confirmed in writing (including by e-mail) after DARE has received the completed registration form, the related fee if required (the “Fee”), and anything else that DARE may require.

The Conference registration form is available to download from the conference website. The completed registration form together with a proof of payment if required must be emailed by the Closing Date for Registration advertised on the website at: registrations [AT] dareconferences.org.

Upon DARE’s written confirmation to You of the acceptance of your registration for a place at the Conference there shall be a legally binding contract between DARE and You to which these Terms and Conditions apply. DARE reserves the right to refuse to accept any registration in its absolute discretion.

Together with the confirmation email You will receive a PDF receipt of payment, which serves as proof of your registration to the conference. Pro forma invoices can be issued upon request.

Delegates are advised to print out their receipt and keep at hand when checking in at the Conference. Copy of a valid student ID to prove enrolment in a full-time study course may be required. Certificates of presentation or attendance should be requested when checking in and will be issued after the conference.

DARE is committed to a policy of equality, diversity and inclusion. Please advise the Conference Coordinator at the time of making your registration of any access and functional requirements, and if You are planning to attend the Conference with a baby or child (under 18 years of age).

Code of Conduct

We invite you to participate to the Conference in a spirit of curiosity, friendliness, open-mindedness, and respect. We will not tolerate harassment in any form. As such, participants agree to

  • Respect the boundaries of other participants.
  • Avoid aggressively pushing your own services, products or causes.
  • Respect confidentiality requests by speakers and other participants.
  • Look out for one another.

These behaviours don’t belong at the Conference:

  • Invasion of privacy, including taking photos (or requesting selfies) of people you don’t know.
  • Being disruptive, drinking excessively, stalking, following or threatening anyone.
  • Abuse of power (including abuses related to position, wealth, race or gender).
  • Homophobia, racism or behaviour that discriminates against a group or class of people.
  • Sexual harassment of any kind, including unwelcome sexual attention and inappropriate physical contact.

Please report any incidents regarding participants behaviour at the Conference desk or by email to the Conference Coordinator. All reports will be treated confidentially.

Fee and Payment

The Fees and Registration Closing Date are published on the conference website are correct at the time of publication. DARE reserves the right to change the Fee at any time, but changes will not affect registrations which have already been confirmed by DARE. The appropriate registration Fee must be paid in full by the Registration Closing Date. You acknowledge that DARE cannot guarantee places held on a provisional basis and that places may sell out.

The Fee (where required) is payable by International Bank Transfer or SEPA Credit Transfer to the Orpheus Institute:

  • IBAN: BE36 73
  • 43 3417 2281BIC: KREDBEBB
  • Bank: KBC Kouter, Kouter 176, 9000 Ghent, Belgium
  • Beneficiary: Orpheus Instituut, Korte Meer 12, 9000 Gent, Belgium
  • Reference: DARE Your Name [for example: DARE Gilles Deleuze]

Alternatively, Fees can be paid using PayPal Credit (payments [AT] orpheusinstituut.be). Please make sure that all charges are paid by the sender or add them to the amount transferred, so that DARE may count on the full amount of your registration fee.

Registrations cannot be confirmed without proof of payment. Accepted proofs of payment are:

  • a scan, photo or PDF file of a receipt or payslip of the payment issued by your bank
  • a screenshot of your online bank page showing: your details (name and account number), the Orpheus Institute details, the date when the transfer was initiated, and the transferred amount
  • a receipt of payment issued by PayPal or a PDF of the confirmation email

Only exceptionally, may cash payments be accepted at the Conference check-in, subject to prior explicit approval.

The Fee includes: Conference documentation package, assistance by the Conference staff, participation to all plenary and parallel sessions, and all refreshments, coffee breaks and buffet lunches as indicated in the Conference programme published on the Conference website. The Fee does not include travel to or from the Conference or any accommodation costs incurred.

Substitution and Cancellation

If a delegate cannot attend the conference, a substitute may be accepted before the Closing Date for Registration. Substitutions must be requested by e-mail to the Conference Coordinator, indicating the name of the cancelled participant and the substitute.

If You notify us that You wish to cancel your attendance at the Conference, then cancellation charges apply as follows:

Written notice received % of the Fee to be charged
More than 30 days prior to the first day of the Conference 0%
Until the Closing Day for Registration 50%
After the Closing Date for Registration or ‘no-shows’ 100%

 

Delegates must make sure they receive an acknowledgement of their cancellation from the DARE. Only this will confirm that their request has been received and processed.

Should the delegate not be granted EU visa for reasons beyond his/her control or for health reasons, the registration fee will be reimbursed in full, provided she/he can present a written proof before Closing Date for Registration.

No reimbursement is given for early termination of attendance.

Alterations to the Programme

DARE reserves the right to make alterations to the conference programme, venue and timings.

Whilst the Conference programme is correct at the time of publication on the conference website and printed programme, it may be necessary for DARE to alter the content, format, venue or timing of the Conference. All delegates will be notified of such changes prior to the Conference.

Cancellation or Postponement of the Conference

In the unlikely event of the programme being cancelled by DARE, a full refund will be made. Liability will be limited to the amount of the registration fee paid by the delegate.

In the unlikely event of it being found necessary, for whatever reason (including, but not limited to acts of terrorism, extreme weather conditions and/or industrial action), that the conference is being postponed or the dates being changed, the Organisers shall not be liable for any expenditure, damage or loss incurred by the delegate.

If by re-arrangement or postponement the event can take place, the booking between the delegate and the Organisers shall remain in force and will be subject to the cancellation schedule above.

Insurance and Liability

It is the responsibility of the delegate to arrange appropriate insurance cover in connection with their attendance at the conference. DARE cannot be held responsible for any loss, liability or damage to personal property in any of the conference venues.

Views expressed by the contributors to the Conference are their own. DARE cannot accept liability for advice given or views expressed by any contributor at the Conference or in any material provided to participants.

Videography and Recording

You are permitted to make reasonable video or audio recordings and to take photographs at the Conference, in each case for your own personal use. You must not make video or audio recordings of the whole (or substantially the whole) of the Conference or of any session within the Conference, or use any recordings or photographs for commercial purposes, unless expressly permitted by DARE.

You acknowledge that the Conference or part of it may be filmed by audio, visual, audio-visual or electronic means or photographed, including photographs of individuals or groups of delegates. You agree to permit DARE, or any third party licensed by DARE, to use and distribute such footage and photographs, which may feature images of You, in all or any media (including social media) for the purposes of documenting, archiving, reporting, and for promoting attendance at the Conference.

DARE recognises your right to protect your image and acknowledges its responsibilities in capturing images by photography or other means, please inform the photographer if You do not wish to be included in any individual or group photographs. Unless express objections are received, individuals attending the Conference are deemed to have given their consent by attending or remaining at the event.

Special Terms and Conditions

DARE may use the contributor’s name and presentation materials for promoting participant attendance at the conference.

Presentations and papers including all associated artwork and illustrations will not be returned unless specifically requested by the author.

DARE may audio and/or video record a presentation. The recording may be archived and made available through the DARE websites. For more information, read the DARE open access policy.

DARE may reproduce copies of the author’s abstract or artist’s proposal on paper and/or electronically and these may be distributed online through DARE websites or as part of the overall hand-out materials of the Conference.

DARE may reproduce copies of a presentation supporting material, such as PowerPoint/Keynote slides, audio or video clips, images, etc. on paper and/or electronically and these may be distributed as part of the overall hand-out materials of the Conference. This material may be archived and made available on the DARE archive subject to its copyright and in compliance with DARE open-access policy. Any acknowledgement regarding copyright or funding should be included at the end of the abstract and stated in the presentation.

DARE may reproduce copies of a conference paper on paper and/or electronically and these may be distributed to reviewers and selected delegates to prepare collegial discussion. DARE may the papers but will not make them available through the DARE archive without the author’s explicit permission.

Privacy and Data Protection

In registering for the Conference, relevant details will be incorporated into a participant list for the benefit of all participants. This information includes: name, surname, affiliation or professional denomination, country, a work email address, and a biography or personal statement. These details may be used in common with parties directly related to the Conference organisation, such as the Orpheus Institute, distributed as part of the overall hand-out materials of the Conference and ingested in the authors section of the DARE archive.

The contact email address provided with the registration to the Conference is not published and is used for organisation and administration purposes. DARE may use it occasionally to inform participants about a future conference. Registrants are responsible for advising DARE if they do not wish to have their contact email address used for this purpose. Anyone may at any time request us to delete their personal data by contacting: coordinator [AT] dareconferences.org

We will use all personal information you provide only for the reason specified at the point of collection and will never sell, license or trade your personal details to any other party.

For more information about your citizen rights on Data Protection, visit the European Commission website.

Websites Disclaimer

All materials posted on DARE websites are subject to a Creative Commons Attribution 4.0 International license (CC-BY 4.0)  or where indicated, to copyright owned by their respective authors, other individuals or entities. For more information please read the DARE open access policy.

Materials under the Creative Commons license may be copied and redistributed in any medium or format, remixed, transformed, and built upon for any purpose, even commercially. However, the user must give appropriate credit, provide a link to the license, and indicate if changes were made. You may do so in any reasonable manner, but not in any way that suggests the licensor endorses you or your use. You may not apply legal terms or technological measures that legally restrict others from doing anything the license permits.

All other materials are subject to copyright and any reproduction, retransmission, or republication of all or part of that material found on DARE websites is expressly prohibited, unless the copyright owner of the material has expressly granted its prior written consent to so reproduce, retransmit or republish the material. All other rights are reserved.

The names, trademarks, service marks and logos of DARE and Orpheus Institute appearing on DARE websites may not be used in any advertising or publicity, or otherwise to indicate the DARE’s sponsorship of or affiliation with any product or service, without DARE and Orpheus Institute’s prior written permission.

Although DARE websites feature links to other sites, DARE takes no responsibility for the content or information contained on those sites, as we do not exercise editorial or other control over these sites.

DARE websites provide information and services in furtherance of its mission, and for research and educational purpose only. We make no representations about the suitability or accuracy of the information on this site for any purpose.

If you see any objectionable or inaccurate content on DARE websites, please contact as soon as possible: editorial [AT] dareconferences.org
If you see any improperly functioning content or features on DARE websites, please contact as soon as possible: admin [AT] dareconferences.org 

Website Privacy and Data Protection

DARE values the privacy of individuals who visit its websites and does not capture personal information about them without their permission. DARE endeavours to collect only the minimum amount of information needed to meet the purposes for which DARE websites were created.

A cookie is a small piece of data that a website asks your browser to store on your computer or mobile device. The cookie allows the website to “remember” your actions or preferences over time. Most browsers support cookies, but users can set their browsers to decline them and can delete them whenever they like. The DARE websites do not use cookies in order to track your visit, the so called ‘first-party cookies’ which are set by the web server of the visited page and share the same domain.

However, DARE websites use so called ‘third-party cookies’ which are stored by a different domain to the one of the page visited. This can happen when a DARE webpage embeds or links to a file located outside its domain. These external domains include: Google, Google Analytics, Double Click, You Tube, Vimeo, Sound Cloud, Facebook, Twitter, Instagram, Flickr, Issuu, Mail Chimp. None of the information can be traced to an individual person and the cookie only relates to activity on our websites. The cookies do not collect additional information about you and do not in any way compromise the security of your computer.

For a short video introduction about cookies, visit: ‘Website cookies explained’ (Guardian Animations 2012), for more information on how to disable and delete cookies from your computer, visit www.allaboutcookies.org. For more information about your citizen rights about cookies, visit the EU Internet Handbook.

Personal data is information about a person that is readily identifiable to that specific individual. This includes, for example, an individual’s name, home address, work address, e-mail address, or phone number. DARE will not collect personal data unless you voluntarily send an e-mail message, fill out and send an online form, or fill out personal information and send in a survey. Your choice not to participate in these activities will not impair your ability to access certain information or obtain a service online.

E-mail or other messages sent to DARE websites may be maintained in order to respond to the request, forward that request to the appropriate person, or to provide the web designer with valuable user feedback to assist in improving the websites. Surveys will only be used for the purpose stated in the survey form and any other information provided by a user at the request of DARE, such as the completion and electronic filing of a registration form, will be considered to be voluntarily provided and treated in accordance with DARE privacy and data protection.

Other

These Terms and Conditions contain the entire agreement between You and DARE.

In any disputes that may arise concerning the execution or interpretation of the present Terms and Conditions, both parties agree that they will be subject to Belgian law and that the commercial courts of Ghent will be competent.

If You have any questions about these Terms and Conditions, please contact: coordinator [AT] dareconferences.org

These Terms and Conditions were published on 21st March 2017 and apply from that date until these Terms and Conditions are superseded by a new version.